Privacy Policy

Effective Date: November 14, 2024

1. Introduction

This privacy policy applies to the KUU-LAA app (hereinafter referred to as "App") developed by Lotus Wireless Technologies Pvt Ltd ("we," "us," or "our"). This policy details how we collect, use, disclose, and safeguard your data when you use our App.

2. Data Collection and Use

2.1 Data We Collect

We collect the following types of data:

• Personal Information:
  • Photos/Media: Collected through camera access for employee identification, capturing employee photos for attendance and records.
  • Location: Precise location data when using the app to track employee attendance.
  • Device Information:
    • IP address
    • Device operating system
    • Device identifiers
• Files and Documents:
  • Document Uploads: We collect and store files, photos, PDFs, PNGs, and XLSX etc files uploaded by employees for HR and attendance purposes for organisation data.
• App Activity:
  • Pages visited within the app
  • Time spent on different features
  • App usage patterns and interactions

2.2 Purpose of Data Collection

We collect and use this data to:

• Maintain employee records and attendance
• Provide location-based services for tracking attendance
• Enable document uploads (photos, PDFs, XLSX, etc.) for employee records
• Offer organization-specific events such as holidays, birthdays, and other calendar events
• Improve app functionality and user experience
• Ensure app security and prevent fraud
• Generate anonymous usage statistics

2.3 Data Storage and Transmission

• Photos and documents (PDFs, PNGs, XLSX etc.) are stored securely on our servers in encrypted formats.
• Location data is transmitted to our servers.
• All data transmission uses industry-standard encryption.

3. Data Sharing and Disclosure

3.1 Third-Party Service Providers

We share data with:

• Google Play Services
• Cloud storage providers for photo and document storage with in organisation
• Analytics services for app performance monitoring

3.2 Legal Requirements

We may disclose information:

• To comply with legal obligations
• To protect rights and safety
• To respond to valid law enforcement requests

4. User Rights and Controls

4.1 Data Access and Control

You can:

• Access your collected data
• Request data deletion
• Opt out of non-essential data collection
• Control app permissions through device settings

4.2 Permission Management

The app requires these permissions:

• Camera: For employee photo capture and document uploads
• Location: For location-based attendance tracking
• Internet: For data transmission
• Calendar: For managing organization-specific events (holidays, birthdays, etc.)
• Photos and Files: For uploading documents like photos, PDFs, PNGs, and XLSX files

5. Data Protection

5.1 Security Measures

We implement:

• Data encryption in transit and at rest
• Secure server infrastructure
• Regular security audits
• Access controls and authentication

5.2 Data Retention

• We retain data only as long as necessary
• Employee photos and documents are retained for the duration of employment
• Location data is retained for 30 days
• Calendar events (e.g., holiday and birthday reminders) are retained as long as needed for the employee’s time in the organization

6. Children's Privacy

The app is not intended for users under 13. We do not knowingly collect data from children. We will delete any inadvertently collected children's data.

7. Updates to This Policy

We may update this policy periodically. Users will be notified of significant changes. Continued use after changes implies acceptance.

8. Contact Information

For privacy-related inquiries:

Email: itiosdev@gmail.com
Response time: Within 48 hours

9. Compliance Statement

This app complies with:

• Google Play's Data Safety requirements
• Applicable data protection laws
• Industry security standards